5 Quick tips for the “newbies”

by Petra Dubec

I was a newbie 2 years ago. As I reflect on the past 2 years somehow it feels like I have been a Toastmaster for ever. I think this is due to 2 main reasons: 1. Great encouraging environment, which creates the feeling of belonging; 2. Learning and growing – you soak it up like a sponge. Every week I still pick up something new.

You have joined – congrats! Now what? Here are some tips that helped me kick off my TM experience:


You’re probably wondering what it means to speak for 5-7min. I know I was.

Based on average speaking speed (130wpm) 5min = 650 word, 7min = 900 words.

My challenge was filling the minimum time requirement, but aim closer to the 5min mark as most people go overtime.


Easier said than done. Lot of my tension was in my jaw and neck, which I realized after my first speech, as I had a stiff neck the next day. Jaw exercises are helpful, I’m sure you can Google the best ones for you but below is a simple one I benefited from:

Open your mouth wide, and shut it again. Repeat 5 times.

Make a buzzing sound with your lips together, but don’t clench your jaw.

As funny as this sounds & looks, the pros in Hollywood do this, so go ahead relax your jaw muscles and feel like a super star.


There are huge benefits talking to the more experienced Toastmasters and I find they are such wealth of encouragement and Good Company. So arrive early to meetings and work on your social skills – try to talk to someone you do not know yet or don’t usually talk to, challenge yourself. In my experience it’s always proven to be a win /win situation (we’re all curious and take interest in other peoples’ lives). Get involved in committees to plan different events and practice your leadership skills. We all have something to offer and you’ll be surprised how many talents you’ll discover you have and how many you’ll gain from the experience.


Mentors are priceless; they will share their experience with you and pass on what worked for them. Most importantly they will guide you and help you achieve your goals. Besides their great advice, meeting with your mentor will force you to write down your goals and help you to work towards them. Working from your first manual is just a tip of an iceberg. So talk to your VP of ED or get someone you feel comfortable with and ask them to be frank with you. You need to take the initiative and express interest. Be open to suggestions.


What’s the worst thing that can happen? No matter how your 1st couple of speeches will land, it will be a gauge to measure yourself against. The lower it is, the higher you can climb. You’ll get great feedback and you’ll remind us of our own starting line, which we’ll appreciate.

Remember – we all have been there, so just have fun, the learning will follow!



Fiat justicia*

Sometimes our business sessions can seem overly pedantic and technical. This is especially true when we’re debating a contentious or even provocative motion.

So why do we practice parliamentary procedure?GavelClub.gif

Right now, two school boards in the GTA (Peel and York) are embroiled in heated controversy and meetings of the boards have been chaotic with disorderly protests resulting in police being called.

The disruption of public meetings (or private meetings of company boards, clubs and organizations) by unruly protestors doesn’t just affect the contentious matters at hand but are an affront to the democratic process itself.

In other words somebody thinks that outshouting or threatening people with whom they disagree is an okay thing to do. It isn’t at least it isn’t in a democratic society.

Why should you care? And, what does this have to do with Toastmasters? 

As a member of a club you have a duty to participate in the business of the club. You’ll find the rules for parliamentary process in a book called Robert’s Rules of Order.200px-Roberts_Rules_1st

Certainly we vote in an executive (a topic I will return to soon) to serve the club and is trained by District to handle the day-to-day work of keeping our club running but the executive isn’t empowered to be a decision-making group. Decision-making is up to you, the individual club member.

Your vote in club issues is of vital importance to the health of your club. 

Past president Adrian Scott got me thinking about due process after he sent me an email with an attachment from Food Allergy Canada that outlines the organization’s concerns with a forthcoming decision by Toronto City Council that affects its members.

Here’s a link to the statement on the group’s website.

You’ll notice that Food Allergy Canada is advocating action to help influence the Toronto  city council vote on the adoption to stock epinephrine in Toronto restaurants and other public places. In the email the author describes the process of how this particular motion was deferred to a committee and then returned to council with a recommendation and now is ready for a vote.

This is politics at its best.

First, you convince an elected member of a decision-making body to make a motion that supports your interests. (At our club any member can make a motion.) Then, as the issue requires input from a technically informed committee, the motion is sent to them for a specific period of time.

As the report from the committee is returned and the issue is scheduled to be debated again, you and your organization reach out to the committee members asking them to support your point of view.

The motion is again brought forward for debate which will now include the report from committee and it will be either adopted or lost depending on the vote of all members of council.

The alternative is either anarchy or rule by imperial fiat neither of which are desirable or fair.

A chairperson who neglects to court the assembly’s support of any decision (If there be no objection I declare…) will find themselves unable to proceed as calls of “objection to consideration” will force immediate votes of confidence by the members.

While it is true “a chair gets away with what a chair gets away with” there is a limit to the goodwill and willingness of any assembly to go along with decisions they have not been invited to debate and vote upon.

The minority have a right to be heard (and heard fully) while the majority have the right to rule. You may not like it but it is fair and applies to when it be the king (or chair) or the lowest, most aggrieved and humble citizen.

*Let right be done.

What Happens When I Don’t Show Up?

It’s that season again when meeting chairs find they are scrambling to put on meetings where members either haven’t shown up or failed to find a replacement by leaving the search to the last minute.

We go through this problem every spring (Is it the nice weather?) and every year we come up with the same solution. (Call on the mentors to get involved with their delinquent mentees.)

For the most part the problem of no-shows is confined to new members (Sorry if this offends any newcomers but it is what it is.) who don’t appreciate the magnitude of the problems they create when they don’t show up or wait until the last second to find a replacement.

It means the chair can’t print their agendas until the last second. It can also mean that the chair, the Toastmaster, the GE, the VP of Ed., your mentor and maybe even our club president get dragged into finding a replacement because you didn’t fulfill your obligation of finding a replacement. (These are busy people in their own lives and they’re not your parents.)

This showing up piece is part of the educational and leadership learning that takes place at First Oakville Toastmasters. There are lots of other clubs that aren’t so fussy and maybe that would be a better fit if you are a habitual offender.

But before you go, consider what letting down your fellow club members says about you? Not a pretty picture is it? (And, one truism I’ve learned is how we are in one thing, we are in all things. So if you’re a no-show at Toastmasters, you’re likely a no-show in other areas of your life.) At Toastmasters you get a real opportunity to change yourself and change your world. This is a gift of immense value.

When you consider the people you’ve let down at the meeting are potential new employers for you or new associates who might have written a letter of recommendation for you in your personal job search it becomes pretty obvious that these are not people you want to disappoint.

So how do you make certain this never happens to you again?

First call (or get) your mentor for help with your upcoming assignments. Read your speech if you have to but show up when you’re scheduled and do your best. Your fellow members will see that you’re struggling and they will help you. (If you don’t show up nobody knows if you need or even want some help.)

Don’t blow off what may seem like minor roles like greeting. Our greeters are our first-line offense when it comes to attracting new members. (We need to find at least 10 new members annually to qualify for the Distinguished Club Program.)

Every role in Toastmasters is important regardless of whether you are listed on the agenda or not. But if you are listed on the agenda and you don’t show up everybody knows. There’s no place to hide at Toastmasters and sooner or later the VP of Education will remove your name from the upcoming schedules.

And if you do show up and do the work, what does that say about you?

It says you are a person whose word can be trusted. You do what you say you’re going to do. You’re excellent executive material. You will make a fine mentor for newcomers. Maybe one day you’ll accept the role of president or area or divisional director.

But most of all, you’ll know yourself as someone who can count on themselves to show up and get the job done.




Evaluation Contest 2017

What an amazing night at FOTM!
Special Congratulations to our clubs most consistent winner of the Evaluation Contest Marion Schaefer West who once again took first place!

Marion faced an outstanding crowd of evaluators Petra Dubec, Mikael Gatje, Alonso Mendizabal, Mark Molder , Linda Rossi, Adrian Scott, Peter West.
Well done all of you!!

Also big Thank you to Toastmasters Allan Osborne-Chair contest, Dale Fisher-Chief Judge, Alexandra Howard-Test Speaker, and to all of our FOTM members and guess who made this learning experience possible.
Marion and Mark (who took second place last night), advance to represent our club at the upcoming area 36 evaluation contest.
Looking forward to it!

#Toastmasters  #Oakville #PublicSpeaking #Leadership

International Speech Contest – FOTM

International Speech Contest club level at First Oakville Toastmasters will be on Thursday, January 12, 2017 – 7:30 PM – 9:30 PM

Winners continue competing through the area, division and district levels, and why not.. two additional levels — semifinal and the World Championship of Public Speaking!

If you want to beat Aman, you’ve better start preparing now!





Knights of Columbus – 1494 Wallace Road, Oakville, Ontario L6L 2Y2

#Toastmasters #PublicSpeaking #Oakville

Santa Comes To First Oakville

Did you miss Santa?

If you attended our First Oakville Toastmasters‘s Christmas Party on Thursday Dec. 8 at O’Finn’s Irish Temper Pub you didn’t.OLYMPUS DIGITAL CAMERA

On top of great food, great fellowship, silly games, Christmas music and festive drinks we also had Santa drop by to help distribute gifts and spread great cheer. (Raffle tickets to a bunch of great prizes raised well over $200 for the local food bank.)

Learning how to be a public speaker doesn’t have to be an ordeal. At First Oakville Toastmasters we’ve been developing world-class public speakers while having a fun time doing it for 60 years.

Meetings at the Knights of Columbus Hall on Wallace Road start up again on January 5. Plan to arrive around 7:15 pm.

Don’t take our word for it. Just ask Santa.

Photos are available on the club’s Flickr gallery here.

How to Win the International Speech Contest – By Marion West

Winning an International Speech Contest is actually quite simple. The secret: “Know how the speech is judged and practice, practice, practice!!!”

16538317265_494a813d93_oIn this article, I will cover the judging criteria, how I applied it to my speech, why you should too and other relevant speaking tidbits.   I leave the practicing up to you.

In my 22 years with First Oakville Toastmasters, I have competed in three International Speech Contests. In all three instances, I had the privilege of competing at the Area and Division levels. In one case (2005), I competed at the District.

Compared to many at our Club, I compete infrequently when it comes to this particular contest. I don’t recommend that you follow my lead but rather I encourage you to step forward and throw your hat into the ring as often as you can. You have nothing to lose and everything to gain.

In order to compete, you must be a member in good standing of a Club that is in good standing and you must have completed at least six speeches in the Competent Communication Manual prior to the Club contest. Everything you need to win is contained in the first six assignments of the basic manual. It’s helpful to know that you don’t necessarily need to have completed the first six speeches only that you have completed any six out of the 10 speeches from this book.

Picking a Topic

“Condense some daily experience into a glowing symbol and an audience is electrified”

Ralph Waldo Emerson

I always take the sage advice of Emerson when it comes time to pick a topic for the International Speech Contest. In my first speech, I spoke of a homeless man who served as a self-appointed crossing guard in the hometown of my youth. In my second speech, I shared about the trials and tribulations of turning 50. If the subject is not meaningful to me, I will inevitably struggle to make it meaningful to the audience. I learned early on from Loreen Paterick that, if you want to win, your speech must have a message. Any one of your daily experiences can be turned into a speech worthy of a win if you use the information contained in this article.

You have time to pick a topic near and dear to your heart and to write a speech in time for our next contest (January 12). Always remember that “you must speak from your audience’s point of view. They will be motivated only by what they want, not what you want.” Your topic must clearly answer these two questions: “Why this speech; Why this audience?”

The Judging Criteria

“There are three things to aim at in public speaking: First to get into your subject, then to get your subject into yourself, and lastly, to get your subject into your hearers”


Each judge will mark from the Toastmasters International Speech Contest Judge’s Guide and Ballot. All speeches at all levels of the competition will be judged on the following criteria:

  1. Content
  2. Delivery
  3. Language

I used these 3 points to form the structure of my most recent evaluations at the Club and Area levels of the Evaluation Speech Contest. It helps me to reinforce in my own mind what constitutes the basis of a good speech.

1. Content – Getting into your subject

In the mid 1990’s, Peter and I attended the worldwide International Speech Contest in San Diego, California and the winner of that speech spoke about his children and his experience as a father. I was astonished at how a simple and easy-to-follow content could impact his audience and judges so profoundly that he won the coveted title of Toastmasters International Speaker of the Year.

Metal Wheel Concept

Did you know that 50 per cent of your speech will be judged on content? That percentage is divided among the following:

  • Speech Development – 20 %
  • Effectiveness – 15%
  • Speech Value – 15%


   a. Speech Development

The judges of your speech will be looking at the structure, opening, and support material. If you’re not clear on what constitutes a good structure, refer to the third assignment in the basic manual entitled “Organize Your Speech.” Here it states that “organization is really nothing more than clear thinking, a way for you to put your ideas together in an orderly manner.”   Why is a structure so important? Without one, your listeners will be left confused, unconvinced. Success comes only when you carefully organize your topic. The structure of a speech consists of:

An Ending – Make it memorable

The key point and purpose of my international speech revolved around a legacy: “the legacy of loving and being loved.” That point became the ending of my speech and it was from here that I began my structure. I started with the ending in mind. The ending is the climax of your speech, the final destination at which you hope to leave your audience. The ending should tie into your opening. It should leave your audience with something to believe, do or think.

Be sure to make it memorable like Diane Quigley. Diane, who was a former member of our Club, spoke on her nut allergy and at the end of her speech she demonstrated the best showmanship that I have seen in a long time. With great force and intent she jammed an epinephrine auto-injector into a grapefruit in order to leave her audience with what to do in the event of an anaphylaxis reaction. Will I remember her ending? You bet! It remains seared in my mind and will go down in Toastmasters history as the “Quigley-ending technique.”

An Opening – Make it attention-getting

The opening of your speech must catch the immediate attention of your audience. Solid openings include a startling question, an appropriate quotation, an illustration or story, all of which should be relevant to the body and purpose of your speech. In my opening, I told you what I am going to tell you. I said, “Tonight I’m going to tell you a story about two men, two seemingly inconsequential men …”   The audience knows immediately what my speech is about and I hope they will listen attentively to see what the body brings.

A Body – Make it support your purpose

Assignment three of the basic manual suggests that the body of your speech contain information that supports your purpose. Remember to select only one aspect of your topic or purpose otherwise you will run out of time and potentially confuse your audience. I would divide that one aspect into three key points that you wish to share with your audience. The body of my speech reads like a story. I like stories because they appeal to the little kid in me and I suspect that this is true for my audience as well. “A speech should not just be a sharing of information, but a sharing of yourself” so says Ralph Archbold. Inject the body of your speech with something personal. It will give your speech meaning and will answer to my way of thinking one of the key questions: “Why this speech?”

  b. Effectiveness

In this area of the judging form, your judges will be looking for achievement of purpose, interest and audience reception. Assignment six of the basic manual makes reference to vividness. “Use words that are alive – words conveying mental images that will stick in the minds of your listeners.” This assignment suggests the more examples, stories, word pictures, action words and words of feeling that you use, the more vivid your talk will be, and the more effectively you will communicate. This technique will increase your audience’s reception to your speech and ideas and will heighten their interest.

   c. Speech Value

Originality of thought, ideas and logic will be judged under speech value for 15 points.

2. Delivery – Getting your subject into your hearers

As I said earlier, I always pick a meaningful topic to me. Why? Because it fires me up and makes it so much easier to “get my subject into my hearers.” Johann Wolfgang Von Goethe says ‘It is delivery that makes the orator’s success’. To me, it is the delivery that makes your content sparkle and your words sing. You might be the best writer in the world but if your words fall flat your judges will mark you accordingly.

Did you know that 30 per cent of your speech will be judged on its delivery? This percentage is divided among the following:

  • Physical – 10%
  • Voice – 10%
  • Manner – 10%

  a.  Physical

In this area, you will be judged on your appearance and body language. Wear your Sunday best so to speak and choose clothes that make you look and feel comfortable. It will make a difference to your confidence and how you will be seen and judged by others.


The physical becomes critical when competing at the District level of this speech competition. The room is huge, housing over 200 people and the stage is expansive. You will lose points if you don’t act “big”. This is where I struggle as it is not my nature to be demonstrative. The winner at the District and my competition was very outgoing. She had big gestures and actually stood up on a chair waving her arms frantically in order to make her point. Secretly and without sounding too much like a sore loser, I thought it looked silly (probably because I was uncomfortable with her mannerisms), but clearly the judges were not. Hand gestures and body language should be appropriate to the speaking space. Staying planted in one spot is perfectly appropriate if the space warrants it, such as at Club level.

  b. Voice

Your volume and flexibility (vocal variety) will be scrutinized. Assignment five of the basic manual speaks eloquently on vocal variety and its importance. It states that “we are five times as likely to be influenced by voice than by spoken words as we listen to the speaker. Thus, we are more influenced by how a speaker talks than by what a speaker says.” When delivering your speech be conscious of your volume, pitch, rate and quality. They can enhance, distract or adversely affect your speech.

c. Manner

Were you direct, assured and enthusiastic? You better be because you could earn up to 10 points under this category.

3. Language 

In all three of my International Speeches I borrowed the language and words of others just as I am doing throughout this article.   Quotes support and enforce your purpose but be sure to give credit where credit is due because the rules of the contest clearly state that any quoted material must be so identified during the speech presentation. In my International Speech, I often use a quote because in my opinion it gives credibility to what I am saying and to let my audience know that others think and believe as I do. My speech reads, “The words of George Moore resonate with me. He says and I quote ‘man travels the world over in search of what he needs but returns home to find it.’” There are a lot of great sites on the internet that will help you pick a quote that is suitable to your speech and its purpose. I use http://www.great-quotes.com/.

Did you know that 15 per cent of your speech will be judged on its language? This percentage is divided between the following:

  • Appropriateness – 10%
  • Correctness – 10%

a.  Appropriateness

Is your language appropriate to your speech purpose and to your audience? Assignment six in the basic manual touches on this point. This assignment states that “speeches are clearest when short and simple sentences are used. Spoken language is much less formal than written language and tends to be repetitious.” Throughout the body of my speech, I repeated phrases and used short sentences to make my ideas clear. This was the first time I actually focused on employing this technique. I felt that I was talking to my audience rather than at them, which was my experience in previous speech contests.

  b. Correctness

Your judges will be listening to your grammar, word pronunciation, and word selection.


The rules read – “Speeches will be five to seven minutes. A contestant will be disqualified from the contest if the speech is less than four minutes 30 seconds or more than seven minutes 30 seconds.” If your speech goes over this time allotment, you will lose! Even if everything else is perfect, you will be disqualified. Prior to announcing results, the Chairman will announce if time disqualification(s) occurred, but not name the contestant(s) involved. This is why at our regular meetings a speaker over time will not win the best speaker ribbon. Speech timing is learned and is best perfected at regular Club meetings.


The total word count in my speech is 825 words (71 for the opening; 693 for the body; 61 for the ending). The red light flashed at the exact point I concluded my speech. Remember to be cognizant of pauses as they are critical to your delivery but they will invariably extend your speech timing. You should be wrapping up your speech not long after you see the yellow light otherwise you risk watching all your hard work go for naught.


What happens if you win the District competition?

For our Club, there are six levels associated with the International Speech Contest. They are:

  1. Club (the top four winners will be chosen to move to the next level)
  2. Charter Party *
  3. Area
  4. Division
  5. District
  6. International

* so far as I know, we are the only Club with this extra level of competition

coneestTypically, you will use the same speech at the first five levels of the competition. Please note the rules state that you are not required to do so. Some of you may recall that Hal Shaw changed his speech during the competition. This is within the rules and is acceptable.

If you should happen to win at the District level you will move onto the International level of the competition. This is when the competition gets interesting. That great speech which has served you so well from the Club through to the District must be set aside for a new one.

So if you are serious about becoming the next Toastmasters International Speaker of the Year, you will need to deliver two different winning speeches. Those that are serious, have two speeches ready to go even as early as the Club level of the competition.



Below I reiterate the points made in this article in order to help you win:

  1. Finish six manual speeches from the Competent Communication Manual
  2. Pay your dues
  3. Participate because you can’t win sitting on the sidelines
  4. Pick a topic meaningful to you as delivery will inevitably come naturally
  5. Identify the purpose of your speech and clearly know: “Why this speech? Why this audience?”
  6. Ensure your speech has an easily understood message
  7. Plot out the structure starting with the ending first
  8. Grab your audience’s attention with a strong opening
  9. Share yourself in the speech body making sure its content supports your purpose
  10. Your speech ending should leave your audience with something to believe, do or think. Remember the “Quigley-ending technique”
  11. Use words that are alive; words that convey mental images that stick with the audience
  12. Be original and logic in order to increase your point count under speech value
  13. Wear your Sunday best for confidence
  14. When delivering your speech, be conscious of volume, pitch, rate and quality
  15. Be direct, assured and enthusiastic to enhance your delivery
  16. Use a quote for credibility
  17. Use short, simple sentences and repeat phrases for clarity
  18. Watch grammar, word pronunciation and word selection
  19. Be within time
  20. Memorize your speech, but not perfectly so that it does not come off stiff and unnatural
  21. Practice, practice, practice.

Follow these, and you too can join the list of current members whose names proudly adorn the First Oakville George McVitty Trophy Speaker of the Year. They are:

  • Aman Kapur
  • Hal Shaw
  • Mark Molder
  • Marion West
  • Peter West

Keep the judging criteria in the back of your mind as you write your speech and you too could be a winner!